HR & Adm Executive (m/f/o)

Tasks

• Support recruitment activities, including job postings, candidate screening, interview coordination, and candidate communication
  
• Coordinate employee onboarding and offboarding, ensuring that documentation and system access are properly managed
  
• Maintain accurate and up-to-date employee records, contracts, and HR documentation
  
• Act as the first point of contact for employee queries regarding HR policies, procedures, and general support
  
• Assist in ensuring compliance with Maltese employment legislation and internal HR policies
  
• Maintain employee due diligence records and support internal and external audits
  
• Prepare HR reports and documentation for management review
  
• Oversee general office administration, including office supplies, facilities coordination, and vendor management
  
• Coordinate employee travel arrangements, including flights, accommodation, and itineraries, in line with company policies and budgets
  
• Support internal communications and the organisation of company initiatives and events
  
• Assist with calendar management, meeting coordination, and general operational support
  
• Liaise with the Finance team regarding payroll information, leave records, travel expenses, and employee benefits
  
• Work closely with department heads to support workforce planning and employee engagement initiatives
  
• Contribute to the improvement of HR processes and the overall employee experience
  
• Create and maintain standard operating procedures, HR handbooks, and administrative guidelines

Requirements

• 1–2 years of experience in HR, administration, or a similar operational role
  
• Previous experience within fintech, financial services, or another regulated environment would be considered an asset
  
• Basic understanding of HR processes, including recruitment, onboarding, offboarding, and employee record management
  
• Familiarity with Maltese employment legislation would be considered an asset
  
• Strong organisational, communication, and interpersonal skills
  
• High level of professionalism, confidentiality, and discretion
  
• Excellent attention to detail and ability to maintain accurate records
  
• Ability to manage multiple responsibilities and priorities effectively
  
• Proactive and solution-oriented approach
  
• Ability to work independently and collaboratively as part of a team
  
• Experience coordinating travel arrangements or logistics would be considered an asset
  
• Comfortable collaborating across departments and supporting different business functions