Front Office Administrator

Front Office Administrator (m/w/d)

Birkirkara / Malta

TTI International – Talent. Transfer. International.


That's why we - at TTI International - are looking for the best talents. Our vision is to unite: The best talents in the country and successful companies, which offer exciting jobs where you can realize your talents. What are you waiting for? Show us your talent and apply now!

TTI is seeking for a Front office administrator for one of our top clients based in Malta


  • Greet and welcome visitors as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Answer, screen and forward incoming phone calls in a timely and courteous manner and provide information to caller inquiries
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Provide basic and accurate information in-person and via phone/email
  • Receive, sort and distribute daily mail/deliveries
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
  • Order front office supplies and keep inventory of stock
  • Up sell and/or cross sell products within the Company’s portfolio
  • Over the counter sales and issue quotations for domestic products
  • Monitor and replenish stock in a timely manner
  • Keep updated records of office expenses and costs
  • Perform other clerical receptionist duties such as filing, photocopying, and scanning
  • Responsible for the petty cash and daily reconciliation of petty cash
  • Issue invoices and VAT receipts for handled sales
  • Maintain customer’s trust relationship by keeping service information confidential
  • Attend any training provided by the Company and undertake the respective assessments accordingly


  • Proven work experience as a Receptionist, Front Office Representative or similar role
  • Proficiency in Microsoft Office
  • Hands-on experience with office equipment
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Excellent written and oral proficiency in both Maltese & English
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service attitude
  • Able to keep up to date with electronic equipment (such as phone system/PA system


Salary information will be provided during the interview with shortlisted candidates.